Careers at Fabrinet UK

We are always interested in hearing from people who feel they can add value to our business, if you don't see a current opportunity that fits with your experience or skills please feel free to submit your CV to recruitment@fabrinet.co.uk  to be considered for future opportunities 

Thursday, 25 November 2021.

Receptionist/HR Administrator

The Receptionist/HR Administrator will report to the HR Manager and will be the front face of the Company greeting all visitors and answering all external phones calls in a professional and efficient manner. The Receptionist will also provide administrative support to the HR Manager.

Key responsibilities include:

Reception

  • Greeting visitors, explaining health & safety and security procedures and ensuring they are signed in and out promptly.
  • Answering of external calls to the main company phone number and re-direct as necessary.
  • Maintain visitors coats/shoe straps in the Reception Area to ensure fully stocked and coats cleaned as necessary
  • Liaise with all teams about visitors to the company and update the TV screen in Reception as necessary.
  • Ordering of stationery.

HR Admin

  • Sickness absence management – keep the HR system and monthly sickness tracker up to date and flag any excessive absences to the HR Manager and line manager.
  • Keep employee files up to date electronically and ensure that the HR system is accurate.
  • Support employees with any HR Online queries/issues.
  • Payroll administration – Ensure that all absence recording is accurately recorded in accordance with the payroll cut off dates.
  • Support recruitment activity, sift CVs, organise interviews, keep the recruitment tracker up-to-date and let candidates know progress of application.
  • Provide HR information and reports to senior managers from the HR system as required.
  • General ad hoc HR and training administration.
  • Full compliance with all company policies and procedures including security requirements, Human Resources policies/procedures and Health and Safety policies/ procedures.

This list is not exhaustive and in addition to these duties and responsibilities the Receptionist/HR Administrator is required to carry out any other reasonable duties that may be required from time to time.

Key Skills

  • Proven track record in administration
  • Discretion and confidentiality
  • Good communication skills both written and verbal and excellent telephone manner.
  • Numerate
  • Computer literate and experience/good working knowledge of Word and Excel
  • Professional approach to work and “can do” attitude
  • Flexible team player with good problem-solving abilities
  • Ability to work under pressure and prioritise effectively
  • Excellent organisational skills
  • Able to liaise effectively with people at all levels

Key Measures

  • Visitors are greeted promptly, made to feel welcome and have the necessary health & safety and security procedures explained to them.
  • External phone calls are answered within three rings, calls are re-directed as appropriate or messages are taken and passed on.
  • Visitor coats and shoes straps are kept clean and tidy and replenished when necessary.
  • Visitors are made aware their visit is expected by a welcome message on reception TV screen.
  • Stationery stocks are maintained at an appropriate level and orders are placed when required.
  • Prompt and efficient processing of payroll changes
  • Company sickness absence percentage less than 3%
  • Recruitment applications are processed in timely manner and any problems escalated to the HR Manager
  • HR system accurate and current
  • Good communication with the HR Manager to ensure kept updated on any employee relations or other issues
  • Accurate HR and training reports

A Criminal Records and right to work check will be requested in the event of an individual being offered the position.

If you wish to be considered, or would like further details, please apply in writing to Linda Jennings (HR Manager) linda.jennings@fabrinet.co.uk by sending a copy of your CV together with a covering letter as to why you are interested.

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